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Terms & Conditions

Terms & Conditions of Hire – Effective June 2021

Thank you for considering using Event Styling Canberra for your event. In order to run a successful partnership and in making your event a memorable & hassle-free experience, we do require the following terms & conditions to be read, understood & adhered to.

Definitions

In these terms & conditions the following terms have the following meanings: “Product” means all property including but not limited to all furniture, props, designs, drawings, packaging & road cases, photographs & pictures and intellectual property which the Owner agrees to hire to the

Client

“Client” including their officers, agents, employees and contractors means the person hiring the Equipment from the Owner; “Owner” means the company which supplies the Equipment to the Hirer, being Great Southern Distributors Pty Ltd T/A Event Styling Canberra ACN 164 408 253;

Validity of Quotes

Quotes provided to any Client are valid for a 21 day period, depending on event date, after which items and pricing may vary unless confirmed prior.

Confirmation of bookings

Completion of the Electronic Signature confirms that the Client is in agreement with the quote, its pricing and to all terms and conditions and agrees to make complete and full payment prior to the due date. Bookings are only confirmed once the Client has Signed and Completed the Quote Document and made a 50% deposit in an accepted payment form. Payment of 50% deposit by Client to Hirer constitutes a confirmed booking.

Payment of charges

a. Non Account Client. The Client can first pay a 50% deposit to confirm and secure hire items for the booking date. Final payment (full balance) quoted will be required fourteen full (14) working days (excluding public holidays) prior to the function on the basis of minimum confirmed numbers.

If full payment has not been made 14 days prior to the event date  the hired Products will not be provided on-site until full payment has been made, if final payment is not made 5 days prior to the event date all deposits are forfeited. Any additional equipment required at the function shall be payable on the day requested.

b. Non Account Clients agree to provide the Owner with a completed credit card security bond form, authorizing the Owner to debit the Client’s credit card for any missing or damaged product post event.

c. Account Client. Payment terms are as per current account arrangements with Owner.

Accepted Forms of Payment

All credit card payments are to be received via online payment gateway located on the invoice.

Payment via EFT (direct deposit, NOT BPAY) is only applicable at least five (5) working days prior to the function. Payment details are as follows: Account Name: Great Southern Distributors Pty Ltd T/A Event Styling Canberra

BSB: 484 – 799

Account: 507860188

Pricing

All prices are current at the time of printing and will be revised annually in line with CPI increases.

Pricing on initial quotes is based on venue access of a minimum 3 hours for set up and pick up at the arranged time, should it be advised that there is less time available for set up &/or pick up, a revised or additional labour cost may be required depending on the scope of works.

All costs are net and payable to Event Styling Canberra. Costs include all Government and State Taxes (including GST), which shall be borne & paid by the client.

Cancellation

All Cancellation requests must be in writing. Cancellations received in writing after the official quote has been confirmed will only be accepted under the following situations:

For any pre-hired decorative hire items > All quotes will be allowed to cancel , change dates or receive a credit or refund for if and only if Government COVID-19 policies or mandated lockdowns within the state or suburb of the event, prevent your event from proceeding.

For Custom made (bespoke) products and services, specific new purchases directed by you and all labour and time involved will be excluded from the refund proceeds.

All labour and time involved in the preparation of your quote and all pre production labour for your event are all excluded from refund and cancellation and will be \deducted from the refund proceeds.

 Final Numbers

In order to provide you with the best service & availability of Products, final numbers are due ten (10) working days (excluding public holidays) prior to the Client’s event. These are the minimum numbers on which we will base all charges on; numbers may increase after this point by mutual agreement.

Should the event fall on a weekend or public holiday, additional charges may apply to transport & labour costs to allow for holiday & weekend rates.

Venue and Access

Should the venue require items to be removed from premises outside normal business hours an additional labour fee may be charged depending the scope of works.

Event Styling Canberra require minimum 5 hours set up time prior to wedding start time with un-impaired access for ceiling installations. If the venue cannot allow this set-up window then an additional labour cost may be applicable depending on the scope of works.

All labour charges are calculated based off venue access and times and duration to complete agreed scope of works during the initial quoting stage and are payable once invoiced.

Any additional charges incurred by the venue including but not limited to scissor lift hire, rigging point hire, etc. will be borne by the Client.

The Client will indemnify and keep indemnified Event Styling Canberra and it’s agents against any loss, damage or injury however caused from any negligent act, omission or breach of this contract of the Client or its agents, which occurs during this event except to the extent to which the loss, damage or injury is caused by Event Styling Canberra or its employee.

The Client’s total liability for any loss (including any indirect or consequential loss) suffered or otherwise incurred by Event Styling Canberra is capped at ten times the total fees paid by the Client under this Agreement.

The Client Agrees

As the Client, I agree and accept full responsibility for the following conditions:

a. Through the period of hire to maintain the Products (including packaging and road cases) and to return Products in the same conditions as it was when the Client first took possession

b. To be responsible for all damage to Products caused by the weather including but not limited to rain, hail and wind

c. Promptly to pay all charges in accordance with the terms set out herin irrespective that no demand shall have been made by the Owner

d. To return all Products promptly to the Owner at the end of the hire period, without any requirement by the Owner to make demand in relation thereto

e. To permit (and obtain permission) for the Owner and any of its officers, servants and agent to enter the premises where the Equipment may be located and (without prejudice to any other claims or rights as the Owner may have to damages of otherwise) to inspect the Owner’s Products or to merit the repossession by the Owner of the Products if the Owner determines that any breach of the terms or conditions of the hire has been committed

f. The Client is responsible to ensure that Event Styling Canberrahas accurate bump in/out times at least 2 weeks prior to the event date

g. All expenses, costs or disbursements incurred by the Owner in recovering any outstanding monies, including debt collection fees and Solicitor costs, shall be paid by the Client.

h. Where the Owner agrees by special arrangement to deliver Equipment to a person (whether or not an officer, servant or agent of the Hirer and whosoever identified),

nominated by the Client, that person shall be deemed to be the authorized agent of the Client for all purposes of the contract and be bound by these terms and conditions without releasing the Client named herein from being personally and severely liable hereunder

i. “Subject to the below provision, the Client agrees that it will be responsible and liable for all loss and damage caused to any person or property in relation to the Product during the period of hire due to an act or omission of the Client or any of its agents”.

“The Owner agrees that it will be responsible and liable for all loss and damage caused to any person or property in relation to the Product due to an act or omission of the Owner or that is caused, or contributed to, by the Product”.

j. Acknowledge that repairs of damaged Products will not be undertaken without the written authority of Event Styling Canberra.

k. All missing Products or those damaged beyond repair will be paid for at current retail value.

l. In signing this document I also acknowledge that I have been provided with the authority to act of behalf of the party referred to as the “Client”.

Insurances

Event Styling Canberra recommends that the client get separate “event” insurance to be considered to cover against such eventualities as inclement weather, theft, equipment failure and any other unforeseen incidents.

Copyright

Event Styling Canberra owns all intellectual property, including all designs, literary and artistic works, documentation, plans, drawings, specifications, sketches, reports, graphics and logos created by it in relation to the event. Any evidence of breach of copyright will be subject to legal action.

Impossibility/ Force Majeure

Should events beyond a party’s control, such as airline strikes, acts of God or civil disturbances, materially affect that party’s ability to perform its obligations under the contract, it shall be terminated without penalty and (except for Wedding Styling Sydney obligation to repay to the Client any amount including but not limited to any deposit paid in relation to the event) no party shall be liable to pay to the other party any amounts as a result of the termination.

With payment from Client to Hirer it is acknowledged that all terms and conditions are in agreement.